Introduction   [ Contents ] [ Next ]

According to the assumed obligations of the presiding member for 2008, the National Employment Service of the Republic of Serbia (NES) has taken appropriate steps with a view to designing the dynamic website. International domain cpessec.org has been registered. CPESSEC is the acronym from CENTRE OF PUBLIC EMPLOYMENT SERVICES OF SOUTHEAST EUROPEAN COUNTRIES. As a model for design and organisation of this website, we used the official presentation of WAPES (World Association of Public Employment Services). Address of the site is: http://www.cpessec.org/

The purpose of this presentation is to establish an efficient and quality exchange of data and current information between the PES members. The adopted concept enables all members to enter and edit the current information as well as to redirect to their respective home websites, where it is possible to publish more comprehensive information in some of the used formats such as HTML, PDF, DOC, PPT and the like. This concept ensures even participation of all members and provides sound basis for further joint development, improvement and increase of the functionality of this website.

Each member was obliged to nominate one or more persons for the tasks of administrator, who are given all necessary mandates and authorisations. In this way, entering of the current information that is considered important to other members is enabled.

This instruction is intended primarily for the authorised administrators. Particular attention in designing and realisation was paid to the PES Admin module, which is envisaged for the authorised administrators. Following the login, PES administrators are able to see all their respective data. The data can be edited or deleted. At any moment, it is possible to add new data of the class Activity, Project, Document or Expert Contact. In order to increase the safety, all administrators are able to change their own password at any time.

Tasks emanating from the lifecycle of this dynamic website can be separated into two basic groups:

The first group comprises the tasks performed by the designer and webmaster of www.cpessec.org and are related to everything connected to web programming and programme interventions in the site: optimisation, designing, creation, piloting and introduction of new programme modules, expansion of the data structure as well as regular protection of the database, including creation of the required technical documentation.

The second group comprises the tasks and activities performed by the authorised PES administrators. These tasks will initially be smaller in scope and will include entering (and if needed editing and deleting) of data of the classes Activity, Project, Document or Expert Contact. After a certain period of time (determined internally by each PES member), every PES Admin will be authorised to transfer the data from the active zone into the zone designated for archiving. PES administrator of the presiding member will have somewhat more tasks to perform when and if the decision to launch the forum in the site is passed, and it will include monitoring of the forum and protection of data.

At this point, our common site is already launched in the Internet and ready to use. If in practice it turns out that we need to support a new data class – it will be introduced. Considering that there are technical conditions now, it will be possible, with application of XML and RSS technology, to provide a higher degree of information and a higher level of data exchange among the member countries. Any new suggestion or idea regarding the website is welcome.

Login    [ Prev ] [ Contents ] [ Next ]

In order to start working, you need to log in. In the vertical menu on the left-hand side there us the link for the option PES Admin, which is intended for the administrators.

Click on the option PES Admin at the bottom of the menu. You will see a new page with a special login form. It is sufficient to enter your User Name and Password and to click the Login button, which will send your registration data to the server. Important note: In order to enhance the security, the system distinguishes between the capital and small letters during login, so we recommend turning off the CAPS LOCK on your keyboard during login.

Click on the option PES Admin at the bottom of the menu. You will see a new page with a special login form. It is sufficient to enter your User Name and Password and to click the Login button, which will send your registration data to the server. Important note: In order to enhance the security, the system distinguishes between the capital and small letters during login, so we recommend turning off the CAPS LOCK on your keyboard during login.

If your login information is correct, the server will forward you to a special page, which is “invisible” to other visitors. That is a special CONTROL PANEL, intended for Administrators. The options and possibilities in the CONTROL PANEL will be discussed in the next chapter.

This concludes the short login procedure and you can start working. Duration of the connection is limited to 60 minutes for security reasons. After the expiry of this period the application will notify you about that and redirect you to the homepage. Of course, if needed, you can enter the option PES Admin and log in again. The number of logins is not limited.

Please take the responsibility for the secrecy of your password. If at any moment you believe that the secrecy of your password is jeopardised, we suggest you change it immediately. The procedure for changing the password will be explained in the following pages of this instruction.

xxxxxxxxxx1 - Bosnia and Herzegovina
xxxxxxxxxx1 - Bulgaria
xxxxxxxxxx1 - Croatia
xxxxxxxxxx1 - Hungary
xxxxxxxxxx1 - Macedonia
xxxxxxxxxx1 - Montenegro
xxxxxxxxxx1 - Romania
xxxxxxxxxx1 - Serbia
xxxxxxxxxx1 - Slovenia
xxxxxxxxxx1 - Turkey

Finally, we are attaching the list of all registered PES Admin accounts. The valid passwords are not shown for obvious reasons. All accounts end with the number 1. This is the result of the possibility for some members to delegate more than one PES Administrator. To begin with, until the system has taken off to smooth operation, we suggest that every member should have only one PES Administrator.

Control Panel    [ Prev ] [ Contents ] [ Next ]

After the registration (LOGIN procedure), the authorised users can see a specially designed page. We named it CONTROL PANEL – because it is the main page of our PES Admin - interface. From that page it is possible to start any of the envisaged activities. The figure below shows the outline of the currently valid CONTROL PANEL. In the figure, the most important parts of CONTROL PANEL are marked by capital letters A to H.

In all successive parts this instruction, we will refer to the marks given in this figure. Now we will give short descriptions and role of each of the marked blocks of data:

Block A - Identification   [ Contents ]

This block of data is related to personalization of the PES Administrator and can comprise the basic information such as the name, surname, phone number, email. Moreover, the name of the country is also written in red letters. The right corner also shows the national flag of the respective member country.

In addition to this information, data such as Records per Page and Sort are presented, showing how much data will be given per one page and the way this data will be sorted. You will be able to change these parameters by yourselves through the option Profile, which will be explained later – when the options from block E are described.

Block B – Select   [ Contents ]

This is a simple menu to select one of the currently available classes of data to update.

The procedure is simple. By clicking the arrow or the current option, you will be shown a drop down menu just like the one on this image. You will see four available classes of data: Activities, Projects, Documents and Contacts. By simply clicking, choose the wanted type of data (for instance Documents – as in the image). Afterwards, you will be shown the CONTROL PANEL page again, but the focus will be on the class: Documents. If the number of available classes of data increases in the future, the logic of the CONTROL PANEL will remain the same, and only instead the (currently) four, you will be shown five or more classes of data.

Blocks C and D   [ Contents ]

If indeed we select the option Documents, the block C on the new CONTROL PANEL page will have a new value and it will read:

In addition, block D will also from that moment begin to show the current status of your data of the class documents. In case you have no entered documents, CONTROL PANEL will read the following:

If this is your case, you have two possibilities. The first one is to enter a new document and the other one is to select another class of data.

Block E   [ Contents ]

This block uses the icons to represent the available options, some of which are very important for performing the administration tasks. The designer reserves the right to change the order of the icons, to add or delete certain options if necessary.

- Add    [ Contents ]

Please, memorise this symbol. This icon (with the arithmetic sign +) is used as a universal entrance into the option for adding new input. The subject of addition is dynamically defined. If you have previously selected projects, you will enter the option to add new projects by clicking this icon. In case the focus was on the activities, by clicking this icon you will enter the option for adding new activities. This rule also applies for all existing data classes...

For each of the data types (Activities, Projects, Documents and Contacts) PES Administrator can define two parameters.

Prvi parametar (per Page) definise broj slogova koji se prikazuje na stranici kontrolnog panela. Ako je njegova vrednost ALL tada se prikazuju svi podaci na jednoj stranici. U slucaju da je njegova vrednost neki broj koji je veci od nule, na svakoj stranici ce biti prikazano upravo toliko podataka. Ako je ova opcija aktivirana, na kraju stranice ce se pojaviti linkovi za (First) (Previous) (1 2 3 4 5) (Next) (Last), stranice kao sto je uobicajeno na internetu.

The first parameter (per Page) defines the number of syllables shown in the Control Panel page. If its value is ALL, then all data is shown on one page. In case its value is a number higher than zero, each page will show that much data. If this option is activated, links will appear at the bottom of the page for (First) (Previous) (1 2 3 4 5) (Next) (Last), pages as is customary in the Internet:

Pes Administrator can select the sorting method for each of the above data types. The second parameter (Sort) can be set to ASC (ascending) and DESC (descending). ASC means that the last entered piece of data will be shown at the bottom of the list. DESC means that the last entered piece of data will be shown at the top of the list. Of course, if your address or email is changed, it is useful to enter that change. At the same time, we hope that Mr. Mihail Petrov will not mind us using his personal data as an example.

- Change Password     [ Contents ]

By clicking this icon, you have the possibility to change your password on your own. The name with which you are registered cannot be changed for the time being. This will be enabled if the need for such a thing should arise in the future. However, you will be able to change your password.

You have most certainly had the opportunity to use the option for changing the password in other application or in the Internet. The structure of data in the form is simple. You need to enter the existing password and then enter twice (for confirmation) the new password. Having completed this step, your new password will be memorised by clicking the SAVE button. Please memorise it. Once again, we must ask you to take the responsibility for the secrecy of your password. As soon as you suspect that the secrecy of your password might be jeopardised, use this simple option to change it.

- Change PES Member Profile     [ Contents ]

This option enables quick and easy way to change the information about the PES Member. Currently, the change involves data about the official name of the PES Member, information on the director general and the main contact person. By entering this option, you will find a filled in form as outlined in the image below:



The first two fields (PES and Director) are compulsory fields. Other fields are not compulsory. If currently you do not have the correct information, enter N/A. By doing so you will show the system that you have not forgotten to fill in some of the remaining fields. When you have obtained the correct information, re-enter this option and replace N/A with it.

In the end of the form, there is the Password field. In order to edit the entry in the PES Member Profile, you also need to enter the corresponding password. You should remember that the password used for the login procedure and the password used for entering data in this form – can be different. Initially, in order to facilitate your work in the beginning, these two passwords are the same.

- PES Admin – website    [ Contents ]

By clicking this icon, PES Administrator opens a new page of his/her browser and goes to the homepage of the website of his/her home organisation. We thought it would be useful to implement this option considering that according to the current concept, different documentation will be stored on the local websites – and cpessec.org will contain only links. We hope that this option will prove to be useful in practice...

- FAQ   [ Contents ]

You have often had the chance in the Internet to see the option Frequently Asked Questions and answers (in short: FAQ). We have envisaged that cpessec.org should soon have this option, which will be started by clicking the icon . In the initial stage, this part will comprise a smaller number of questions that we expect to be asked by you. Later, as it develops, it will comprise your actual questions and the problems possibly encountered in practice – with answers, of course We believe that the database of useful information will in time grow in volume and quality and that this option will prove very useful in practice.

- Help    [ Contents ]

It is our intention in the foreseeable future to enable the PES Administrators to open the page that contains instructions by clicking this icon .

- Logout    [ Contents ]

By clicking this icon, you will end your connection (session) and the system is ready. Termination of work by using this option is considered as the proper exit from the application. More details about this option can be found in the last chapter – End of session.

Block F    [ Contents ]

In the CONTROL PANEL, block F is the standard CPESSEC menu system that also occurs on all other pages of this application. It is important to emphasise that all available options of the application are available to you at all times. This can be very useful in cases when you are entering new data or editing existing data – and when after updating you wish to see the entered data through the eyes of a common visitor. When you have finished inspecting the layout, it is sufficient to re-enter the PES Admin option. The system will recognise you as the authorised administrator and skip the login procedure. In addition, the CONTROL PANEL will again be activated at the exact place where you left it.

Block G    [ Contents ]

This part of the CONTROL PANEL is envisaged for provision of information to the administrator about the remaining time of duration of his/her session.

The time is presented in a common way – in the format mm:ss. We remind you that one session is limited to 60 minutes. The number of sessions is not limited.

In case your remaining time of the session is less than 15 minutes, the system will show the remaining time in red colour as in this example, as a warning.

Recommendation: If the “Remaining time left” is shown in red colour, and you have the need to work longer, the safest way is to log out by clicking the icon and then log out again. By doing so, you have secured another interval of 60 minutes and the entire procedure of logout and re-login lasts less than 30 seconds.

Note: information about the remaining time is for the time being shown only in the CONTROL PANEL.

Block H – Registered Administrators    [ Contents ]

This block of data is also shown only in the CONTROL PANEL and it is informative in character.

This table shows the current information about the status of all registered administrators. For the purpose of easier navigation – your connection will be marked by red colour. At the bottom of the table, there is the key explaining the meaning of the used statuses. The active administrators have the status “A”. The properly logged out administrators have the status “L”. The improperly logged out administrators are marked with “T”, which means that the system has logged them out automatically. It is in the common interest to keep the number of users with the “T” status as small as possible. For active users, the title of the option in which the administrator currently works is shown in the third column. For all others, this column shows the time of the last connection. The administrators in the list are sorted following the rule of the time of login (DESCENDING), which puts the most recently logged in administrator at the top of the list.

In addition to the information about the activities of PES Administrators, this list offers the possibility to send an email in a simple way to some of the administrators in the list. By moving the cursor over the list, the information about the administrator you are indicating with the cursor will be shown in the status bar.

It is enough to click the chosen link and you will start the default programme in your computer for sending emails. In most cases this will be Outlook Express. The system takes the name and surname from the database and pastes it into the field . In addition, in order to avoid confusion, the system will also read your user name within the Subject field in the brackets. In our example in the image: INFORMATION (from cpessec).

We believe that this possibility will facilitate communication between PES Administrators. Please note that it is not necessary to remember the email addresses of your colleague administrators, as they will be available to you at all times while you are in the CONTROL PANEL.

Updating Activities    [ Prev ] [ Contents ] [ Next ]

Firstly, by using the Select menu (explained within the CONTROL PANEL, presented as block-B) you should select Activities. Do this by clicking once on this option. Afterwards, you will find yourself once again in the homepage of CONTROL PANEL, which will show you the list of all your activities in the database. In case your database of activities is empty, an empty list will be shown.

Straight away, we must stress that we will be somewhat more comprehensive in the part regarding the updating of Activities, whereas in relation to updating Projects, Documents and Contacts we will give only the short instructions and possibly some needed explanations.

A reminder: regardless of the data class you have selected to update, you also have available at all times the palette of options explained in the block – E CONTROL PANEL.

(This need not necessarily be the final appearance – the designer reserves the right to change the appearance of the icons as well as their order with the purpose of optimisation of the user interface for PES Administrators)

Most of these options are dynamically adjusted to the current choice of PES Administrator. This particularly goes for the first option marked by the icon . It represents the entry into the option ADD. If you have previously selected Activities – by clicking this icon you will enter the option for adding new Activities. In case you have selected the class Projects in the Select Menu, by clicking the same icon you will open the form for adding a new Project. The same goes for all other classes of data (Documents and Contacts).

Adding new Activity   [ Contents ]

We presume that you have no activities entered. By entering the option for updating activities, you will be shown the screen with more or less this content:

If you wish to add a new activity, it is enough to click the icon and you will be shown the following form:

It is necessary to fill in the form carefully. The first and the last field end in a graphic symbol .
By clicking the icon you will open the list of offered values for the respective field. The value that you select initially, when adding a new activity, can be changed later.

Field: Activity Type   [ Contents ]

Select one of the offered values for the ACTIVITY TYPE which best corresponds to the nature of the activity you wish to add. The type of activity can be designated one of the following values:

Field: Theme   [ Contents ]

The size of this field is limited to 254 characters. The name of the activity is a compulsory piece of information. This means that, in case this information is not filled in or it is filled in with N/A, the programme for control will consider this a mistake and you will return to the previous page to complete the information.

Field: Short description   [ Contents ]

The short description of activity is also a compulsory field. In this place we suggest that you enter several sentences of text, which gives the summary of the activity in question. The size of this field is not limited.

Date fields: Period from and Period to   [ Contents ]

In the date fields, by clicking the icon , you will open the prepared calendar as in the previous example – which will enable you to simply enter the appropriate date in the form. You can also enter the date in the classic manner in the form dd-mm-yyyy. Please note that it is compulsory to enter the date. Of course, the more information is entered “image” about the activity you wish to present, it will have more quality. This is the only reason why in this form (nor in other forms) we did not mark the compulsory fields.

Field: Read more (URL)   [ Contents ]

This field can be useful if you want to provide additional information to the future visitors about the activity you wish to present. The type of data URL also occurs in the data class Projects and Documents and will therefore be here explained in detail. URL is the acronym from Uniform Resource Locator and it is the link towards an object in the Internet. This object can be a website, an HTML page, a PDF file, a word document of the type DOC or a Power Point presentation with extension PPT. URL can also refer to an archive of the type ZIP or RAR which can comprise different types of documents. It is important to remember that this is NOT A COMPULSORY piece of information. If you think in the beginning that it is complicated to use this field, it is enough to leave the default value N/A and skip it. Later, through the option for changing, you can enter the correct Internet address. It is also important to remember that if there is a link, it must be in the stipulated form. Here is an example of a correctly entered address: http://www.wapes.org/files/ppt/2006-0016-EN.ppt

In near or far future, it will also be possible to archive texts directly in the common website of the centre www.cpessec.org by means of the UPLOAD function. The reason for not enabling this option immediately is the impossibility to assess the volume of this documentation considering that we hired relatively modest resources for the purposes of this project.

For the time being we recommend the following scenario: If you wish to add a pre-created document to an activity, the most secure way is to forward this document to the webmaster of your PES website with the request to put it (anywhere) in the website. It would be best to ask him/her to create a cpessec folder and put all the files that you send to him/her in the future in this folder. Once the document is put up, it is enough to memorise its URL by means of the option Copy Shortcut and move it with the option Paste in the field Read more (URL).

Field: Status   [ Contents ]

Finally, we are at the last field in the form. By clicking the icon you will be given to select one of the three offered values within the field ACTIVITY STATUS...

If you have suddenly changed your mind and wish to abort entering the new activity, use the button . By clicking Cancel, you will return to the CONTROL PANEL without having added the new activity. In case you want the entered data to be memorised, click the button and confirm that. It is important to emphasise that the activity you have entered becomes visible for all visitors of www.cpessec.org, therefore be very careful.

Edit activity   [ Contents ]

In case you have several activities entered, they will be shown in the CONTROL PANEL, as presented in the following example:

Every PES Admin has the authorisation to edit or delete ONLY the data they have personally entered. In case that one member has more than one registered PES Administrator – each of them can edit their own entries unlimited number of times (as well as delete them). However, these options are not allowed for the data that were not initially created by him/her. For that reason, we have introduced the icon the purpose of which is to give you a visual warning that the respective entry is not yours. Of course, it there are no registered PES Administrators, this icon will not pop up. In the example in the previous image, we can see three new icons which will here be explained in detail.

Edit – This icon means that it is possible to edit the entry
Delete – This icon means that it is possible to delete the entry
Warning – This icon warns you that the entry is not yours

By clicking the icon you will open a new page with a familiar structure, but filled in with the currently relevant information. If you have changed your mind, and you do not want to change anything, by simply clicking Cancel you will return to the previous page. In case you wish to change the contents of one or more fields, click the relevant field and enter the new contents.

When you have entered the desired changes, click Save and your changes will be entered into the database. This procedure also goes for all other implemented data classes. This principle is exactly the same – the only difference will be in the structure of data.

Delete activity   [ Contents ]

By clicking the icon you will open the familiar filled in form, but in a new page. In the top of the page you will see the warnings:

Below this warning, you will see the familiar form, filled in with the existing data:

If you have changed your mind and do not want to delete this entry, simply click Cancel and you will return to the previous page. In case you after all do want to delete this entry, click Delete.

You will be shown additional warning, as in the following image:

Here you can still change your mind. If you click Cancel you will return to the previous page. In case you have confirmed your decision to delete by clicking OK – the entry will be irrevocably deleted.

You will be shown a message by which the system confirms that the entry is successfully deleted from the database. It is enough to click OK and you will return to CONTROL PANEL. Once again we emphasise that the entry is irrevocably deleted by this procedure.

Updating Projects    [ Prev ] [ Contents ] [ Next ]

We will once again use the Select Menu to select the new data class. If you click Projects, you will be returned to CONTROL PANEL, but now the focus will be on the Projects, which we have just selected. If you have previously added a project, you will be shown the list of all entered projects. Later, when the number of entries is much larger, we will introduce the possibility for you to decide by yourself how many projects will be shown in your page at a time.

Currently, this is preset to ALL, which means that all projects in the database will be shown.

Add new project   [ Contents ]

However, if your database of projects is empty, your page will look more or less like this:

If you wish to enter data about a new project, simply click the icon and you will enter the option for entering new data into our database.



We will here try to give you the summarised explanations for the fields used in the form, alongside the recommendations for their filling in.

Field: Project location   [ Contents ]

This field is compulsory. By clicking the icon you will open the list of possible locations that are currently defined for this field. The content of this set can be expanded and/or changed in the future.

Field: Project type   [ Contents ]

Project type is also compulsory. By clicking the icon you will open the list of allowed values that are currently defined for this field. This set of values can also be modified later.

Field: Project Name   [ Contents ]

This is certainly a compulsory piece of information. Enter the official name of your project here.

Field: Source of funding   [ Contents ]

This is another compulsory field. Within this field, state one or more sources of funding of the project. Please note that the system will report an error if you try to leave this field empty. The size of the field is 128 characters.

Field: Project donor   [ Contents ]

This field is compulsory. Enter the project donor in this field. The size of this field is 128 characters. If you try to leave this field empty – the system will warn you.

Field: Implementing partner   [ Contents ]

This field is compulsory. The size of this field is 128 characters. Enter the implementing partner in project implementation in this field. If you try to leave this field empty – the system will warn you.

Field: Description   [ Contents ]

This field is compulsory. It is necessary to enter the detailed project description. You should enter the overall objective of the project, the specific goals as well as their components. The length of entered text is not limited.

Date fields: Project Start and Project End   [ Contents ]

These are date fields. They are also compulsory. The dates must be entered in the stipulated form: dd-mm-yyyy. The easiest way to enter dates is to click the icon . You will open a calendar, which will help you to accurately set the desired date (taking into consideration the days of the week).

Field: Budget   [ Contents ]

This is a numeric type of data. Here you can enter the value of the project in euros. If you do not have the exact value for the particular project in the moment of entry, leave the value 0 which is also the default value. If you enter a negative value, the system will warn you that the entered value is not allowed.

Field: Achieved results   [ Contents ]

Here you can enter the results of the project. If at the moment of entry you do not have the precise information, we suggest that you leave the value N/A, which is also the default value for this field. The size of the text is not fixed.

Field: Comment   [ Contents ]

Here you can enter some comments regarding this project. The length of the comment is not limited, but the field cannot be left empty. In case there are no comments, leave the value N/A which is also the default value.

Field: Read more (URL)   [ Contents ]

Here you can enter a link to a document that is already in the Internet. The type of this field (URL) was already seen in the part where we spoke about Activities. We suggest that you see the description of a similar field in page 15 of this instruction.

Field: Project status   [ Contents ]

Here we are at the last field in the form. This field is related to the status of the entire project and can have one of the five preset values.

If you suddenly change your mind, and you wish to cancel entering a new project, use the button . By clicking Cancel, you will return to the CONTROL PANEL without adding the new project. In case you wish the entered data to be memorised, click and confirm it. Please note that the project you have entered becomes visible for all visitors of www.cpessec.org from that moment, so please be careful.

Within the CONTROL PANEL, the allowed operations valid for the type of data ACTIVITIES, are also valid for the type of data PROJECTS, the structure of which has just been described in detail. The options of updating and possible deleting the entries of the type PROJECT are carried out in the analogical manner.

Statistics    [ Prev ] [ Contents ] [ Next ]

The option STATISTICS became operational in September 2009. The layout of the currently available main menu on the presentation is shown on the picture to the left. Upon entering this option, two ready made tables can be seen. TABLE 1 represents MONTHLY REPORT ON EMPLOYMENT, UNEMPLOYMENT AND UNEMPLOYMENT RATE according to current PES members’ statistical data. The data can be presented in many ways. You can select the year you are interested in and then select one of the offered options: EMPLOYMENT, UNEMPLOYMENT, UNEMPLOYMENT RATE and ALL DATA. The example shown in the next picture uses the last option - ALL DATA.

You have the possibility of putting in focus one or more PES members and showing the statistical data in parallel to one another. You do that by checking or un-checking individual boxes next to minimized national flags of the members. Once you have completed your settings and selected the year of your interest, it is enough to generate the new report by clicking on Start. Pay attention to numbers in the first column marked in red. These are the data which you enter in the database. Each column contains 15 numerical designations. PES Administrator enters only 4 data items per month. In our example, only EMPLOYMENT TOTAL, EMPLOYMENT WOMEN, UNEMPLOYMENT TOTAL and UNEMPLOYMENT WOMEN are entered. All other data are calculated. It is important to mention here that the data Prev.month depends on the data from the preceding month. If there are no available data from the preceding month, it is not possible to calculate the value of this field. If there were no data for DECEMBER 2008 in our example, it would not be possible to calculate that the change from the previous month is +3.04%.

On the same web page, below the table already mentioned, there is TABLE 2 presenting ACTIVITY RATE, EMPLOYMENT RATE AND UNEMPLOYMENT RATE - LABOUR FORCE SURVEY. The layout of this table is shown on the next picture:

Here you can select one of prepared options to display data such as ACTIVITY RATE, EMPLOYMENT RATE and UNEMPLOYMENT RATE. Once you have selected your option, select the year for which you want to view members' comparative data and generate the report by clicking on Start. Please notice that, for the time being, the data in this table are displayed in percentages and rounded to one decimal place. PES Administrator enters the data rounded to two decimal places in the data base.

We recommend to PES administrators to always double check the data after entering them. After entering the new data series or changing the existing data it is also useful to open the web page STATISTICS and view the effects of the change in tables 1 and 2.

To facilitate the work to PES Administrators, we have tried to fit in the interface for updating new data class into the existing Control Panel which has now been expanded to include two new options - Stat TABLE 1 and Stat TABLE 2. Before we move to updating of tables 1 and 2, we'll say a few more words about changes made meanwhile.

There is now the option OPEN NEW CONTROL PANEL WINDOW on the Control Panel. By clicking on this option, the Control Panel opens in a new window. Given that the main menu is also integrated in the Control Panel, you have the possibility of entering immediately PROJECTS, ACTIVITIES or STATISTICS and view the effects of changes you have made in the database. If you no longer need this additional Control Panel, you can exit it by a simple click on Close ( ).

Another useful option has been incorporated in the LOGIN form. This is the option FORGOT THE ADMINISTRATOR'S PASSWORD. If you have forgotten your password, click on this option. A new form will appear where you will have to enter your User Name and your current e-mail address. By clicking on SEND PASSWORD, the system will automatically send you two passwords. The first one is your password which enables you to register as administrator. The second password sent by the system enables you to make changes within the option CHANGE MEMBER PROFILE.

Updating Statistical Data - STAT TABLE 1  [ Contents ]

Adding new data in TABLE 1   [ Contents ]

Field: YEAR   [ Contents ]

This is the only obligatory field in this form. The data is entered as a four-digit number which is greater than or equal to 1990 and smaller than or equal to the current year. If you dispose of data for previous years, you can enter them with 1990 inclusive.

Field: Employment Total   [ Contents ]

This field is not obligatory data. It represents the total number of the employed in the reference year and month.

Field: Employment Women   [ Contents ]

This field is not obligatory data. It represents the number of employed women in the reference year and month. If this data exists, and if you have filled in the previous field Employment total, then the value Employment Women must be smaller from the value entered in the field Employment Total.

Field: Unemployment Total   [ Contents ]

This field is not obligatory data. It represents the total number of the unemployed in the reference year or month.

Field: Unemployment Women   [ Contents ]

This field is not obligatory data. It represents the number of unemployed women in the reference year or month. If this data exists, and if you have filled in the previous field Unemployment Total, then the value of Unemployment Total must be smaller from the value entered in the field Unemployment Total.

Updating Statistical Data - STAT TABLE 2   [ Contents ]

Adding new data in TABLE 2   [ Contents ]

We warmly recommend you to be very careful when entering data in STAT TABLE 2 and STAT TABLE 1. Ideally, a colleague of yours in charge of statistical analysis who has provided you with the data to fill in, should double check the entered data in the end.

Updating Documents    [ Prev ] [ Contents ] [ Next ]

Once again, we will use the Select Menu to select the data class Documents. By clicking the icon you will be shown the list of all types of data that can be updated at this point. By simply clicking Documents, you will return to the CONTROL PANEL, but the focus will now be on the documents. If you have previously entered any documents, they will be shown in a list.

Add new document   [ Contents ]

However, if your database is empty, your page will look pretty much like this:

If you wish to enter a new document, it will suffice to click the icon and you will enter the option for entering data about the new document.



We will here try to give you the summarised explanations for the used fields in the forms, alongside the recommendations for their filling in.

Field: Document Category   [ Contents ]

We use this field to make the categorisation of documents according to the preset set of values, which is activated by clicking the icon . The visitors of the website www.cpessec.org have the possibility to also sort the available documents by category, for the purpose of easier searching. For that reason, we recommend a careful selection of the category. This set of categories of the documents can also be changed or upgraded in the future. If the current list does not include an adequate category for the document you are entering, you should use the last option in the list – Other.

Field: Event   [ Contents ]

This field enables you to connect a larger group, possibly heterogeneous, of documents by a common event, a conference, seminar etc. If you lack ideas how to connect a document with a certain event, you should simply leave the value N/A, which is also the default value. The size of this field is limited to 240 characters. The filed is not compulsory.

Field: Document name   [ Contents ]

This is a compulsory field. You can enter the name of the document is this field, even a short summary. The maximum length of this field is limited to 240 characters.

Field: Author   [ Contents ]

You should enter the name of the author of the document. The maximum size of the entered text is 128 characters. In case you do not know the name of the author, you should simply leave N/A, which is at the same time the default value for this field. This field is not compulsory.

The following three fields are related to the English version of the text:

Field: English version (URL)   [ Contents ]

In page 15 we have already spoken about the data type (URL). Everything said on that occasion also goes in this case.
This field is not compulsory. If your document is not yet translated into English, you should simply go to the fields related to the document written in your mother tongue. Here is an example of a correctly entered address: http://www.wapes.org/files/ppt/2006-0016-EN.ppt .

Field: English version Format   [ Contents ]

By clicking the icon , you will open the list of supported types of documents. IN case you are entering a document with extension that is not shown in this list, you should select the penultimate value N/A. If you leave the value (Auto), which is also the default value for this field, the server programme will try by itself to identify the type of the document. The option (Auto) functions only when adding new documents, and not when you are using the edit option .

Field: English version Size   [ Contents ]

This field is filled in only provided that the URL address of the document is entered. In that case, you should here enter the size of the document given in KB.

The following three fields are related to the original version of the text – written in the languages of the respective members:

Field: Original version (URL)   [ Contents ]

Everything that was valid for the description of the field English version (URL) is also valid for this field.

Field: Original version Format   [ Contents ]

Everything that was valid for the description of the field English version Format is also valid for this field.

Field: Original version Size   [ Contents ]

This field is filled in only in case that the URL address of the document is entered. In that case, you should enter the size of the document given in KB.

If you have changed your mind at one point, and you wish to cancel entering a new document, you should use the button . By clicking Cancel, you will return to the CONTROL PANEL without adding the new document. In case you wish the entered data to be memorised, you should click to confirm it. Please note that the entered document becomes visible from that moment for all the visitors of the website www.cpessec.org, so please be careful.

Within the CONTROL PANEL, the allowed operations for the types of data such as the ACTIVITIES, which were explained in detail, are also valid for the type if data DOCUMENTS, the structure of which has just been described in detail. Operations of updating and possible deleting the entries of the type DOCUMENTS are carried out in an analogical

Update the List of Contacts    [ Prev ] [ Contents ] [ Next ]

We will now once again use the Select Menu to select the data class Contacts. By clicking the icon you will be shown the list of all types of data that we can update at this point. By simply clicking Contacts, you will return to the CONTROL PANEL, but the focus will now be on the Contacts. In case you have previously entered a contact, it will be shown in a list.

Add new Contact   [ Contents ]

However, if your database of contacts is empty, your page will look pretty much like this:

If you wish to enter a new contact, it will suffice to click the icon and you will enter the option for entering information about a new contact.



We will here try to give summarised explanations for the fields used in the form, alongside the recommendations for their filling in.

Field: Organization unit   [ Contents ]

Within this field, you should enter the name of the organisational unit – name of the position or occupation. The size of the entered text is limited to 240 characters. This field is compulsory.

Field: Contact person   [ Contents ]

Here you should enter the name and surname of the contact person. The maximum number of the characters is limited to 128. This field is compulsory.

Field: Tel   [ Contents ]

This field is envisaged for entering the phone numbers. The size of this field is limited to the maximum of 64 characters, which makes it possible to enter several phone numbers. This field is compulsory for the purpose of enabling direct contact.

Field: Fax   [ Contents ]

Here you can enter the fax number. The maximum size of this field is also limited to 64 characters. This field is not compulsory.

Field: E-mail   [ Contents ]

Here you should enter the e-mail address of the contact person. The size of this field is limited to 128 characters. This field is not compulsory. E-mail address must be entered correctly – otherwise the system will report an error.

If you change your mind at a certain stage, and you wish to cancel entering the new contact, you should press . By clicking Cancel, you will return to the CONTROL PANEL without adding the new contact. In case you wish the entered data to be memorised, you should click to confirm it. In this case, as well, be advised that the contact you have entered becomes visible from that moment for all the visitors of the website www.cpessec.org, so please be careful.

Within the CONTROL PANEL, the allowed operations that are valid for the type of data ACTIVITIES (which was explained in detail), are also valid for the type of data CONTACTS, the structure of which we have just described. The options of updating and possible deleting the entries of the type CONTACTS are carried out in an analogical manner.

End of Session - Logout     [ Prev ] [ Contents ] [ Next ]

We are at the final stage of this instruction. For that reason, it is quite natural that we left this topic for the very end.

There is only one place where you can logout CORRECTLY – and thereby mark the end of your session. This is the option logout, which we have described discussing the set of options in block – E.

Moreover, we have also stated that the time of one session is preset to 3600 seconds. In case you leave the application correctly, by simply clicking the icon you can log in again in a few minutes, or in a couple of days – it is totally up to you and your needs.

However, in case you do not log out correctly, without logout – but instead by clicking , this will produce unwanted effects. Depending on the time when you are trying to log in again, the effect can be relatively mild. If more than 3600 seconds have passed since your previous login, you will be shown the following message:

After that, you should only click OK and try to log in again and the problem will be solved with no major consequences. However, in case you were logged in for example for 20 minutes and afterwards left the application in an incorrect manner, a problem will occur when you try to log in again. The system WILL NOT ALLOW new login as long as the previous session (3600 seconds) has expired. You will be shown a message pretty much like this one:

This means, in the example given, that you will have to wait until the remaining 40 minutes of the session have expired in order to be allowed by the system to log in again.

THE SIMPLEST WAY TO AVOID THIS UNPLEASANT SITUATION IS TO LOG OUT IN A CORRECT MANNER BY USING THE ALREADY DESCRIBED ICON .

PROJECT REALISATION   [ Prev ] [ Contents ]